Frequently Asked
Questions

An iPhone app for workplaces where some people have their own office and others don't. Owners offer their office on days they're away, people without an office request one, and the app matches them automatically.

Open the app and enter your organization's access code. Ask whoever set up OfficeSwap for your team if you don't have it. There's no account, email or password.

Tap Register a new organization on the first screen. Enter the organization's name and office address to get an access code. Then add your offices and who owns each one, and share the code with your team.

Yes. Open the Settings tab and tap Edit office list. Put one office per line: office name, owner, location, address. Leave the owner blank for a guest desk.

Not at the moment. OfficeSwap is for iPhone.

On the Board, tap Request an Office, choose your name and pick the days you'll be in. If an office is free on those days, it's assigned to you right away.

You join the waitlist. As soon as someone offers an office on one of your days, it's assigned to you automatically. You don't need to check back.

Offices are only assigned for the exact days they're offered. Tap your name on the Waitlist tab to see which days you still need. If offices are open on those days, people who asked before you were placed in them first.

First come, first served. The earliest request always gets the next open office.

OfficeSwap keeps you in as few different offices as possible, so you'll often have the same office for your whole stay.

Your assignment stays put unless the owner takes back their offer. If that happens, you go back on the waitlist and get the next office that opens up.

People who already have a request for today or a later day aren't listed, so nobody gets a duplicate. To change your days, cancel your request in the Plans tab and make a new one with all the days you need.

On the Board, tap Offer My Office, choose your office and pick the days you'll be away. You can add a note for whoever uses it, like where the monitor cable is.

No. It's only shared on the days you pick. You keep it on every other day.

Offices that already have an offer for today or a later day aren't listed. To change your days, cancel your offer in the Plans tab and offer it again.

A desk or office with no owner. It's always available and can be assigned to anyone who requests an office.

Open the Plans tab and swipe left on it. Any office it frees up goes to the next person waiting.

Yes. Everyone in your organization shares one schedule. Your changes are sent right away, and the app checks for other people's changes every 30 seconds and whenever you open it.

It's in the Settings tab. It clears your organization's schedule and starts over, for everyone, not just on your phone. Use it carefully.

Only what your team enters: names, offices, office addresses, the days people request or offer, and any notes. There are no accounts, ads or tracking. See the Privacy Policy for details.

Anyone with your organization's access code can see and change it in the app. The schedule is also kept in a Google Sheet that anyone with its link can view. Keep both the code and the link private.

Yes. The Export tab opens the live Google Sheet, or lets you share a CSV file for Excel or Numbers.

Cancel your own requests and offers in the Plans tab. To have your organization's shared data deleted, email [email protected].