Community Guidelines

You're a guest in someone's workspace. They should come back to it exactly the way they left it.

Don't

• Leave food, cups or rubbish behind.
• Rearrange the furniture, move the owner's things or unplug their equipment.
• Take supplies, chargers or anything else home with you.
• Keep quiet about damage. If something breaks or goes missing, tell the owner the same day.

A borrowed office still belongs to someone else, and their things are off limits.

Don't

• Open drawers, cabinets or bags.
• Read papers, notes or screens left out.
• Log in to the owner's computer, phone or accounts.
• Use their personal things, like their mug, headphones or chair cushion.

Every office you hold is one the next person on the waitlist can't have.

Don't

• Request offices “just in case.”
• Forget to cancel when your plans change.
• Make extra requests under other people's names to get ahead in line.
• Book the same days in several locations at once.

Offers are what make OfficeSwap work, so make them count.

Don't

• Offer an office that isn't yours.
• Offer days you'll actually be in.
• Cancel an offer at the last minute without telling the person who got it.
• Leave your office locked or unusable on days you've offered it.

Your coworkers need to know who's in each office.

Don't

• Use nicknames, jokes or someone else's name.
• Request offices for other people without asking them first.
• Pretend to be a coworker.

Notes are for the next person: practical, short and friendly. Everyone in your organization can read them.

Don't

• Put passwords, door codes or other private information in a note.
• Use notes to complain about or call out a coworker.
• Write anything you wouldn't say to someone's face.

Photos you add are shared with everyone in your organization.

Don't

• Add a photo of someone without their permission.
• Use photos you don't have the right to use.
• Upload anything offensive, misleading or unrelated to work.

Anyone with your organization's access code can see and change its schedule.

Don't

• Post the access code publicly, or anywhere people outside your organization can see it.
• Keep sharing it with people who've left your organization.
• Share your master code with anyone who doesn't need it.

OfficeSwap helps you share offices. It doesn't replace your employer's policies.

Don't

• Use a borrowed office to get around security, visitor or safety rules.
• Bring guests into an office that isn't yours without permission.
• Ignore building access, accessibility or health and safety requirements.

OfficeSwap is a workplace tool, and workplace standards apply everywhere in it: names, notes, photos and office details.

Don't

• Harass, threaten or intimidate anyone.
• Make derogatory comments about anyone's age, sex, gender identity, sexual orientation, disability, race, ethnicity, nationality, religion or any other personal characteristic.
• Use names, notes or photos to mock or single someone out, even as a joke.
• Retaliate against someone who reports a problem.

Help keep OfficeSwap a good place to share. Here's how reports are handled.

What happens

• Tell your office manager, or email [email protected]. We read every report.
• Whoever holds your organization's master code can remove offices or people from it.
• We may remove content that breaks these guidelines.
• In serious or repeated cases, we may suspend an organization's access, as described in our Terms of Service.